How to create and use business cards in Microsoft Outlook

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Microsoft Outlook provides many features that make it easier to manage emails. You can also customize some features of Outlook to convey information to their contacts. One example is the electronic business card that you can quickly reach and send to someone.



How to Create and Use Business Cards on Outlook Feature Image

The electronic business card works the same way that physical cards provide your contact information to intended recipients. The business card can be used as an email signature and placed in an outgoing email. To create your personalized business card in Microsoft Outlook, here are the steps to follow.

How to create a business card in Microsoft Outlook

Creating a business card in Outlook ensures that your email recipients always have your contact information at their fingertips. The business card can also be used as a signature in your emails. When creating the business card, you can either use the existing information in your Microsoft Outlook or provide new information. Here’s how to do it:

Step 1: Launch Microsoft Outlook.



How to Create and Use Business Cards in Outlook Step 1

2nd step: On the navigation bar, select People.

To note: Outlook may display the People icon or write People depending on the version of Outlook you are working with.



How to Create and Use Business Cards in Outlook Step 2

Step 3: At the top left of the ribbon, select New Contact.



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Step 4: Fill in your contact details (full name, email address, phone number and company location).



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Step 5: Double-click on the rectangle that represents the business card in the contact form. This action launches the Edit Contact Card dialog box.



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Step 6: Under Card Design, click the drop-down menu next to Layout.



How to Create and Use Business Cards in Outlook Step 5

Step 7: Select your preferred layout from the list.

To note: If you don’t want any images or logos on the business card, you can select Text Only layout.



How to Create and Use Business Cards in Outlook Step 6

Step 8: To choose a background color for the business card, click the paint icon next to Background and select your preferred color.



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Step 9: To insert a logo or image into the card, click the Edit label next to Image.



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Step 10: To change the size of the image in the business card, place your cursor in the field next to Image area and include the preferred percentage.

To note: You can restart the process of creating a business card by clicking on Reset card.



How to Create and Use Business Cards in Outlook Step 9

Step 11: To align the image in the business card, select the drop-down menu next to Align Image and select your preferred option.



How to Create and Use Business Cards in Outlook Step 10

Step 12: To add a new contact field, in the contact card, go to Fields and select the Add label.

To note: You can remove a field by selecting it and clicking Remove.



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Step 13: When you are done formatting the new business card, click OK to close the dialog box.



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Step 14: Click Save and Close to save the new card.



How to Create and Use Business Cards in Outlook Step 14

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After customizing the look of your business card, the next thing to do is insert the business card into your email and send it to your recipients.

How to insert a business card into outgoing Outlook email

When a business card is inserted in an outgoing mail, your recipients just need to right-click on the business card to save your information in their contact list. Here’s how to insert a business card into an outgoing Outlook email.

Step 1: Launch Outlook, then create a new email or select to reply to a previously received email.



How to Create and Use Business Cards in Outlook Step 15

2nd step: On the ribbon, click Insert.



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Step 3: In the Include group, click the drop-down menu under Business Card.



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Step 4: Select Other business cards.



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Step 5: In the new dialog, select the drop-down menu next to Look in and select Contacts.



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Step 6: Choose the business card you need to insert into the email and embed it by clicking OK.



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There you have it, you have inserted your business card in your Outlook mailbox.

Using different signatures on Microsoft Outlook

By creating an electronic business card, you save yourself the expense of creating a physical card and help reduce paper waste in the environment. You can also transfer the card as many times as you want without worrying about running out. Want to learn more about personalizing your Microsoft Outlook emails? You can use different signatures in your Microsoft Outlook.

Last updated on October 19, 2021


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